End-to-end Volume platform for Sports, School & Events

Simple yet powerful all-in-one solution to run a successful high-volume business!

Why Zenfolio for Sports, School & Events?

Photographing a sports team or portraits at a school with a lot of students or athletes should be simple. Zenfolio helps you stay organized, share directly with customers, and make more money per shoot.

zenfolio organize scale and success with high volume
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Supercharge productivity

Fast, reliable uploads for all media. Robust 4K video support and sales.

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Seamless Workflows

Job-focused tools using QR codes or AI to match and deliver photos directly to the customers.

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Tailored Business Tools

Pre-registration, email sales system, and pro lab auto-fulfillment to keep you focused on shooting and growing.

Is Volume right for you?

Ask Our Experts

Powerful Workflow from Start to Finish

Discover the Volume Tools To Transform Your Workflow

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Solutions to Impact Volume Tasks

Explore The Steps In The Workflow

  • Pre-Picture Day
  • Picture Day
  • Post-Picture Day
  • Delivery & Sales

Pre-Picture Day

Centralize job setup, reduce prep time.

  • CSV/Data Upload: Import names list (CSV).*
  • Product Builder: Build template products in-platform.*
  • Gallery/Folder Registration: Allow parents to sign up online, provide data before the shoot.*
  • QR Code Workflow: Generate and download QR codes to print and assign to subjects.*
Registration form for team and individual basketball portraits; includes QR code, player photos, and CSV/PDF download options
Screenshot of gallery creation interface; shows data entry fields, image thumbnails, and auto-tagging options for a sports...

Picture Day

Eliminate tedious sorting, keep sessions moving quickly, and make sure clients get their photos sooner.

  • QR Code Capture: Scan or photograph QR code that will connect the photos to their gallery.*
  • Device Flexibility: QR codes can be printed or shown on a tablet.

Post-Picture Day

Faster gallery delivery with fewer matching errors, price list optimization for superior customer experience.

  • Auto-Match with QR Data: Zenfolio matches images to galleries, reducing manual work.
  • Manual Review Tools: Fix any unmatched images with platform tools.
  • Face Finder: Help clients spot themselves fast. With Face Finder, they just snap a photo to locate their favorite moments instantly – it’s quick, engaging and fun.
  • Smart Pricing + Settings: Providing intelligent price suggestions for easy price list management.
Screenshot of school portrait management software showing a woman's selfie and image gallery
Cart expiration notification with order summary: photos, frames, and pricing details

Delivery & Sales

Enable faster communication, gain real-time sales insights, and automate fulfillment processes.

  • Automated Email Notifications: Send bulk emails directly to customers.*
  • Sales Monitoring: Track engagement and order activity in real-time.
  • Reminder Emails: Schedule reminders before gallery expiration.
  • Lab Fulfillment Integration: Zenfolio Automatically sends orders to partner labs (Millers, BayPhoto, etc.) for printing and shipping.

*Feature is available with unlimited use on Advanced plan and limited use on Professional plan.

A Smarter Way to Set Up and Manage Volume Photography Photo Shoots

Spend less time setting up a photo shoot and more time on what matters to you.
Confidence that every photo shoot is built exactly the way you want it.
Step-by-step guidance that simplifies volume photography job creation.
Choose between CSV upload, QR Code Workflow*, and Gallery/Folder Registration.*

*Feature is available with unlimited use on Advanced plan and limited use on Professional plan.

The image shows a Volume Wizard interface with an "Import Subject List" option highlighted, detailing a workflow that involves uploading a CSV file, downloading QR codes, and photographing subjects with their corresponding QR codes. A QR code and a CSV download button are also visible.

Hear From the Pros

  • Website showcasing photography portfolio; diverse senior portraits and sports action shots

    Since switching to Zenfolio, my client experience has been smoother and more professional—and my gallery sales have gone up! Thank you, Zenfolio, for being a platform that truly understands photographers!

    Miyuki – MTB Fastpitch Photography

    www.mtbfpphoto.com

  • Website showcasing school photography; images of children in graduation gowns and party glasses

    How to describe the single reason my business is booming? You guys make our entire workflow easy.

    Jani – JSPS Schools & Sports Photography

    www.jspsschools.com

Watch How We Make Your Customer’s Experience Seamless

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All the Tools to Make Your Sports & Events
Photography Business Successful

Volume Workflow

P

Product Builder

Selfie Search

Share & Sell Video

Organize and Deliver
High-Volume Shoots

Streamline your post picture day process with our QR Code Workflow* —designed to take the complexity out of managing large group sessions. Stay organized and save time.
Bulk-create galleries from a list or start manually.
Print QR codes to match photos to the right subject.
Drag-and-drop your shoot through our web uploader, and we’ll do the rest.
Export data for easy CRM or school integration.

*Feature is available with unlimited use on Advanced plan and limited use on Professional plan.

Screenshot of online photo gallery management interface; shows thumbnails, download options (CSV, PDF), and QR code
Basketball team photo collage; Raptor's Class of 2025 design; shopping cart interface

Custom Print Products, Built Once and Ready for Any Job

Zenfolio’s Product Builder* allows you to create custom products for Memory Mates, collages, team prints, and more. Offer more with less work.
Create once, use again and again.
Customers can pick photos and personalize text.
Supports lab-fulfilled and digital products.
No Photoshop or third-party software required.
Easily add custom products to your price list.

*Feature is available with unlimited use on Advanced plan and limited use on Professional plan.

Matching Subjects, Making the Sale

When QR codes or rosters aren’t an option, Face Finder helps customers find their photos fast. No spreadsheets. No manual matching. More sales.
Customers use a selfie to view all matching photos.
Perfect for events with unpredictable subject data.
Completely hands-off for the photographer.
Helps customers buy faster with confidence.
Photoshoot interface showing prompts to take photos of John and Alice, using QR codes; a live camera feed displays
Screenshot of online photo gallery showing soccer team photos, video preview, and shopping cart with print and mug options

Sell Video. Boost Your Revenue.

Sell videos directly from your galleries, no need for additional platforms. Offer customers a simple way to purchase and download video content.
Add videos to your store with a few clicks.
Show a short video preview to help drive sales.
Deliver full video files automatically.
Scalable storage with every plan.
Ideal for recitals, sports highlight reels, and more.

Find the Right Plan for You

Show plans   

Professional

For pros looking to get started
with volume photography.

$11.50/mo

Billed annually. Normally $23/month.

150 GB of Photos + Videos

Customizable Website

Branded Galleries

Custom Watermarks

Right-Click Copy & Drag-to-Desktop Protection

Up to 5 Uses of Volume Wizard

Up to 5 Uses of QR Code Workflow

Face Finder

Up to 5 Products of Product Builder

Sell Video

Gallery/Folder Registration:
Standard Forms

3 Uses per Year of Workflow & Automation Features

Advanced

For experts looking for a full suite
of business tools.

$20/mo

Billed annually. Normally $40/month.

Unlimited Photos + 150 GB of Video

Customizable Website

Branded Galleries

Custom Watermarks

Right-Click Copy & Drag-to-Desktop Protection

Unlimited Use of Volume Wizard

Unlimited Use of QR Code Workflow

Face Finder

Unlimited Use of Product Builder

Sell Video

Gallery/Folder Registration:
Custom Forms + Collect Access Fee

Unlimited Workflow & Automation Features

Real Support From Real Photographers

Our dedicated support team is made up of real photographers who truly understand your business.
access to help when it matters most
Award-winning customer support
Personalized onboarding and guidance
Book a Demo with Us
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Janette
Photographer, Customer Support Specialist
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Dennis
Photographer,
Customer Success
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Amelia
Photographer, Customer Support Specialist

You have questions? We have answers.

Volume photography, sometimes called high-volume photography, refers to high-efficiency photo sessions where a large number of individuals are photographed in a short amount of time—such as school picture days, sports team portraits, dance recitals, and other organized group events. These jobs often require photographers to manage thousands of images, organize them by participant, and deliver galleries quickly and accurately to customers.

Zenfolio defines volume photography as any job that involves structured, repeatable workflows, automated organization, and high-output image delivery. Many photographers already shoot these kinds of sessions without realizing they’re considered volume jobs.

Yes. Zenfolio offers a complete solution for photographers doing volume jobs like schools, sports, and events. Our platform includes bulk gallery creation, QR Code Workflow, automated image matching, AI-powered Selfie Search, and lab fulfillment for print and digital products—all within a single system.

Zenfolio is built to streamline every step of a volume workflow—from importing rosters and tagging participants to delivering organized galleries and selling products online. Whether you’re just starting or scaling, Zenfolio helps you deliver fast, look professional, and increase your revenue.

QR Workflow automates the way images are matched to participants. Photographers can upload a CSV with participant data or manually generate QR codes. On picture day, participants are photographed with their unique code. After the shoot, Zenfolio uses those QR codes to automatically sort images into individual galleries.

This saves hours of manual work and eliminates errors in sorting. It’s ideal for team and individual sports, school photography, and events where you need to deliver photos directly to each customer without mixing them up.

Zenfolio offers built-in solutions when you don’t have a roster or participant list. Use the Pre-Registration feature to let customers sign up and provide their own contact information in advance. You can also collect optional registration or sitting fees during this process.

Even without a CSV file, Zenfolio enables you to bulk-create galleries and assign QR codes manually. This ensures a smooth, organized workflow on shoot day while still allowing personalized delivery to each participant or parent.

AI based face search is built with data privacy and legal compliance at its core. Customers must log in and provide consent before using the feature. They can request deletion of their uploaded photo at any time. Zenfolio does not use or store biometric data beyond what’s required for image search functionality.

Photographers have full control over whether AI based face search is enabled on a gallery. The system also respects location-based privacy laws, such as biometric data restrictions in states like Illinois.

Zenfolio’s Product Builder allows photographers to design custom photo products—like Memory Mates, collages, or other print templates—once and reuse them across jobs. Add your design to a price list and let customers personalize their product by choosing images and adding text during checkout.

It simplifies fulfillment, eliminates the need for external design tools, and creates a premium, interactive shopping experience. Products can be delivered digitally, or lab-printed for direct shipping.

Zenfolio offers multiple ways for customers to find their photos quickly. With QR Workflow, each participant receives a unique scannable code that links directly to their personal gallery. With AI Selfie Search, customers can upload a selfie and instantly see every image they appear in—no scrolling required.

These tools improve searchability, minimize confusion, and create a seamless photo discovery experience that leads to more sales and happier clients.

Yes. Zenfolio supports folder-based structure for large photo jobs. You can organize images into folders by school, team, event, or job type—making it easier to manage your content and navigate across galleries.

This structure improves your own workflow and provides a clear experience for customers browsing through your site. Everything stays grouped and easy to access, even for multi-day or multi-location shoots.

Publishing your folders and galleries on a Zenfolio website turns your workflow into a professional storefront. Customers can easily browse their event, find their images, and purchase prints or downloads—all in one place.

With built-in e-commerce, secure access, and branding tools, your website becomes a powerful sales channel. It not only enhances customer convenience but also boosts your chances of repeat business and larger order sizes.

Face Finder is designed with privacy and compliance at the forefront. Gallery visitors must be logged in and give consent before using the feature, and they can request deletion of their uploaded photo at any time. Zenfolio never uses or stores biometric data beyond what’s needed to complete the search.

As the photographer, you decide whether to enable Face Finder on a gallery. The system also follows location-based privacy regulations, including biometric data restrictions in states like Illinois.

Sports, School, and Event photography
doesn’t have to be complicated.
Let’s simplify it, together.

Book a Demo with a Zenfolio Expert